And Tobago Electricity Commission
TERMS AND CONDITIONS
FOR SUBMISSION OF TENDERS
1.0 TENDER DOCUMENTS
and all other related correspondence must be in ENGLISH.
shall submit two (2) copies, an original and a duplicate, of all
tender shall be signed by the tenderer or by his duly authorised
tender documents should be placed in a PROPERLY,
SEALED ENVELOPEWITH THETENDER NUMBERBOLDLY MARKED ON THE FACE OF
THE ENVELOPE AND ADDRESSED TO:
SECRETARY TENDERS & CONTRACTS COMMITTEE
TRINIDAD AND TOBAGO ELECTRICITY COMMISSION
L.P. #846 SOUTHERN MAIN ROAD
Trinidad and Tobago
be no erasures or no “white off” used on the tender
document. All changes shall be “crossed off”, corrected
and initialled by the tenderer.
one (1) tender submission shall be permitted for each paid package
. A photocopy of the receipt of payment must accompany the bid.
Each tender proposal MUST be submitted in separate
envelopes. FAILURE TO COMPLY MAY RESULT IN DISQUALIFICATION.
Your tender must also be accompanied by:
from the Board of Inland Revenue , the VAT Administration and the
National Insurance Board to the effect that your firm has fulfilled
the obligations under the Income Tax Act , the Value Added Tax Act
and the National Insurance Act to the satisfaction of the Board
of Inland Revenue , the VAT Administration and the National Insurance
WHOSE BIDS DO NOT INCLUDE THE ABOVE WILL NOT BE CONSIDERED.
2.0 PLACING OF TENDERS
be placed in the Tender Box located in:
Reception Area of the Supplies Department
L.P. #846 Southern Main Road
on any working
day, Monday thru Friday, BUT NOT LATER THAN 11:45 AM ON
THE CLOSING DATE: .
TENDER RECEIVED BY T&TEC AFTER THE DEADLINE FOR RECEIPT OF TENDERS
SHALL BE REJECTED AND RETURNED TO THE TENDERER AFTER THE OPENING
through these channels will not be accepted.
4.0 CONTENTS OF TENDERS
documents shall comprise:
(a) The completed
Form Of Tender
(b) The Unit
Price Schedule and Bill Of Quantities
(c) The tender
price, currency and terms of payment
AND WHERE APPLICABLE:
Of Supplementary Information
(e) Any other
information which will assist in the evaluation
(f) If after
sales service is stipulated in the tender document, confirmation
of the method by which the tenderer shall meet his obligations to
provide such a service shall be included
(g) The list
of spare parts with unit prices
guarantees proposed by the tenderer concerning the period of performance
or anticipated life span
5.0 VALIDITY PERIOD
All bids shall be valid for at least ninety (90) days from the closing
date. In exceptional circumstances T&TEC may request an extension
of the period of validity.
5.2 In the event
of an extension, tenderers who extend their validity will not be
permitted to alter their bid.
6.0 PAYMENT TERMS
Foreign firms will be allowed to request for Letter of Credit and
Sight Draft payments in addition to Bank Transfers and Remittance
Draft. Local firms should be willing to extend at least thirty (30)
days credit which should be clearly stated. Payment will be made
either by Bank Transfers or Remittance Draft/Cheque payments.
Tender prices shall be quoted in Trinidad and Tobago Dollars (TT
$) or United States Dollars (US $) only. No other currency shall
quotations are provided in United States Dollars (US$) all prices
will be converted to TT currency at the commercial banks weighted
average selling rate as published by the Central Bank of Trinidad
and Tobago on the day prior to the opening date for the tender.
All quotations for goods and services to be supplied through foreign
suppliers MUST STATE THE UNIT PRICE and F.O.B. PORT AND
C&F VALUES. IN THIS REGARD,THE COMMISSION WOULD PREFER THAT
SEAFREIGHT SHIPMENTS BE SHIPPED AS MUCH AS POSSIBLE TO THE POINT
LISAS PORT INSTEAD OF THE PORT-OF-SPAIN PORT IN TRINIDAD.
If a quotation includes any charges associated with the
establishment of the Performance Bond/Guarantee, these charges
MUST be disclosed separately on the quotation. If T&TEC’s
management should decide to waive the requirement for the performance
bond as per section 11.1 of these instructions, then the tender
would be awarded exclusive of these charges.
IT IS IMPERATIVE THAT A SIGNED PROFORMA INVOICE ACCOMPANY ALL QUOTATIONS,
FOR WHICH THE METHOD OF PAYMENT IS LETTER OF CREDIT.
THE COUNTRY OF MANUFACTURE MUST BE STATED.
8.0 DELIVERY PERIOD
period is most essential and MUST BE STATED as
this has a material bearing on the award of the tender.
9.0 UNSOLICITED INFLUENCE
Any attempt by a tenderer to influence T&TEC in the process
of evaluation will result in disqualification of the tender.
10.0 COMMUNICATION/NOTIFICATION OF AWARD
Communication between T&TEC and tenderers shall
be sent by post, cable, telephone, facsimile transmission, courier
service or personal delivery, to the appropriate addresses designated
by these parties for the purpose.
Unless otherwise specified, within fifteen (15) days of the notification
of award the successful tenderer shall sign and return to T&TEC
the letter of acceptance together with the performance bond/guarantee.
11.0 PERFORMANCE BOND/GUARANTEE
FOR TENDERS INVOLVING THE SUPPLY OF MATERIALS, A PERFORMANCE BOND
MAY BE REQUIRED AT THE DISCRETION OF T&TEC’S MANAGEMENT
FOR WINNING BIDS OVER US $50,000.00. A PERFORMANCE BOND MAY ALSO
BE REQUIRED AT THE DISCRETION OF T&TEC’S MANAGEMENT FOR
THE WINNING BIDS ON ALL TENDERS INVOLVING THE SUPPLY OF SERVICES.
IF A PERFORMANCE BOND/GUARANTEE is required, it must be
furnished to T&TEC by the successful tenderer within fifteen
(15) calendar days of the notification of the award to his/her firm
and BE VALID FOR THE PERIOD OF THE CONTRACT. The
bond may also take the form of a certified cheque.
specifically requested to note that certified cheques will be deposited
into the Commission’s bank account. Upon discharge of the
tender a T&TEC cheque in the same currency and amount will be
repaid to the tenderer.
BOND SHALL BE DRAWN ON A RECOGNISED LOCAL (TRINIDAD AND TOBAGO)
FINANCIAL INSTITUTION AND BE IN KEEPING WITH EITHER OF TWO SPECIMENS
WHICH WILL BE GIVEN TO THE SUCCESSFUL TENDERER ONLY. HOWEVER, FOREIGN
FIRMS MAY WISH TO USE SPECIMEN B.
INSTRUMENT SHALL BE DULY STAMPED BY THE BOARD OF INLAND REVENUE
CERTIFYING THAT STAMP DUTY HAS BEEN PAID.
of the bond shall be ten percent (10%) of the tender price.
performance of the contract, the bond will be refunded. In the event
of non performance of the contract the bond will be forfeited.
to delays in performance, liquidated damages will apply at a rate
of one percent (1%) of the value of the contract for every week
or part thereof to the maximum amount of the performance bond.
FAILURE TO COMPLY
WITH ANY OF THESE TERMS AND CONDITIONS MAY LEAD TO DISQUALIFICATION
OF THE TENDER.
does not bind itself to accept the lowest or any tender.
It is the policy
of the Commission not to enter into correspondence with tenderers
about the award of any contract.
are invited to send one of your representatives to witness the opening
of the tender(s) at 12:00 noon on _____________________________________at
our KING VILLAGE CALIFORNIA office. kindly contact the supplies
manager for further details.
you to submit bids for the following Tender No (s), you are requested
to carefully read the Instructions To Tenderers
and strictly adhere to the terms and conditions as applicable. FAILURE
TO COMPLY MAY RESULT IN DISQUALIFICATION OF YOUR TENDER.